•Assistant to the GM
•Dealing with telephone and email inquiries
•Creating and maintaining filing systems
•Sorting and distributing incoming post and organizing and sending outgoing post
•Preparing daily reports on ongoing tasks
•Following up on daily tasks
•Preparing monthly attendance & employees progress report
•Arranging travel and accommodation for staff or customers and other external contacts
•Ordering and maintaining stationery and equipment
•Devising and maintaining office systems
•Managing and maintaining cars budgets & records
•Liaising with staff in other departments and with external contacts
•Arranging in-house and external events
•Organizing and storing paperwork, documents and computer-based information
•Photocopying and printing various documents, sometimes on behalf of other colleagues
•Recruiting, training and supervising junior staff and delegating work as required
•Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases
•Manipulating statistical data
•Using content management systems to maintain and update websites and internal databases
Qualifications
Multitasking Organized Very Good Memory Good communication skills Good Managerial skills Dedicated Helpful
